Digital bookkeeping system

In practice

The duty to keep digital books rests with the business, and it is carried by the accounting software the books are kept in. Businesses with a statutory annual report are covered for financial years starting on or after 1 July 2024; businesses without one, but with turnover above DKK 300,000 two years running, from 1 January 2026. A notified system is listed in the authority’s register; a system that has not been notified may only be used by businesses outside the duty.

The decisive word in the definition is all. Software is a bookkeeping system when the whole set of books can be kept in it — every transaction, every document, without anything bought on the side. Software that only sees part of the cash flow is not, however many documents pass through it.

Is Rieck a registered bookkeeping system? No — and it is not meant to be. Rieck is not a bookkeeping system: your books are kept in your own, registered accounting software (e-conomic, Dinero, Billy, Uniconta or Business Central), which Rieck sends documents and posting suggestions to. Your duty to keep digital books is carried by that software. Rieck only sees the transactions that pass through the house — invoices out, payments in, the supplier bills you approve — and payroll, cash, depreciation and VAT settlement never come by.

Where it commonly goes wrong

• Assuming software becomes a bookkeeping system once it holds enough documents. It is not the volume that decides it but the whole: if the entire set of books can be kept there, it is a system — and then it must be notified.
• Letting a tool on top of the accounting software carry the duty. It cannot. The duty is carried by the software the annual accounts come out of, and a layer that sends documents and postings there does not change which one is the system.
• Reading “not notified” as “a smaller system”. A system that has not been notified may only be used by businesses outside the duty — for everyone else it is not an option.