Your employee sends the receipt in, and it is handled like any other bill: approved by someone other than the sender, paid from your own account together with the month’s other bills, and booked with VAT and document in your own ledger.
Several hundred companies have automated their flow with Rieck.
An expense is a bill like any other
Someone else has to say yes. Whoever paid cannot approve their own expense. The separation sits in the approval itself — not in a note about how things are usually done at your place.
The account number is encrypted. An employee’s account number is both personal data and the place fraud begins. It is stored encrypted, and only the last digits appear on screen.
VAT and document come along. The VAT base is pulled from the receipt, the posting is passed on as a suggestion, and the document stays on the entry for the five years Danish bookkeeping law requires.
Five steps, and none of them is an email thread
Your employee takes the picture, writes what it was for, and sends it in. Amount, date and VAT come with the document, and the document stays on the expense all the way — including after it is paid and booked.
An expense follows the same approval rules as your other bills — same limits, same chain. The one extra rule is that the sender and the person receiving the money cannot appear in the chain for that particular expense.
If a receipt is missing, or the amount is not the company’s, the expense goes back to whoever sent it in — with a line explaining why. It gets a status of its own, so it neither counts as approved nor sits in a pile nobody looks at.
Your employee is a recipient on the same payment as your suppliers, and the amount leaves your own account. There is no separate payout route for expenses — and therefore no second place where the controls can drift apart.
The VAT is pulled out, the posting is suggested, and both are passed on to e-conomic, Dinero or Billy together with the photo of the receipt. If an auditor asks what the DKK 1,196 went to, the receipt is on the entry — not in a folder beside it.
Expenses are not a system beside the others. It is the same inbox, the same approval rules and the same payment as your supplier bills.
Supplier invoices run in the same flow — approved by your rules and paid from your own account.
Posting, VAT and document are passed on to e-conomic, Dinero or Billy as a suggestion for you to approve.
Who may send in, and who may approve, follows the roles you have already set up.
Pull expenses, status and approvals into your own systems, and get told when something moves.
